Wednesday, April 30, 2008

How to Set Up Spelling and Grammar Check in Word

How to Set Up Spelling and Grammar Check in Word

Many of you are not using all the tools available to you in the Word Program. One of these is the spelling and grammar check, which provides about ¾ of the corrections I make in your work in terms of spelling and grammar. To use this tool, it is very easy to set up the system so it works every time you write something in this program (it just reminded me that every time is two words, not one like I want it to be when I type). Below is a diagram that can show you how to do this. The basic steps are:
Open the drop down menu under tools on the toolbar. On this menu, you will see a choice called options.
Click on the options tab. This will open a menu box with several options. One of these is spelling and grammar. Open that.
You will see some options for spelling, check those you wish to enable. I suggest all options with the exception of “Hide Spelling Errors” and “Make Suggestions from Main Dictionary Only.”
You will also see a grammar toolbox. You will want to check the boxes that say, “Check grammar as you type” and “Check grammar with spelling.” You will then see a little box that says writing style. Enable the “Grammar and Style” choice and then click on settings. This will bring up another menu.
Check all the boxes in the new menu. In addition, on the top there are some choices for you to make on certain issues. These include “comma before last item” (always), “punctuation required with quotes” (inside), and “spaces between sentences” (1 – APA standards). (The choices you should make are those in the parentheses.)
Once you have taken all these steps click the OK button, and you are good to go with these corrections for all you work done in Word.
Spelling errors will show in red dotted underlines, and many words. The system will often automatically correct these errors. Grammar and style errors will show in green. When there is an error, you can right click on the word or words underlined and a dialogue box opens and tells you what needs fixing. It often shows you some suggestions. Use your judgment; but you will usually want to follow the suggested corrections. You can accept the fixes by left clicking on the appropriate choice.
Also see: Microsoft Help and Support http://support.microsoft.com/kb/821416

1 comment:

Unknown said...

I feel, spell check helps a lot in writing essay.

grammar check